Robert Half Finance & Accounting Divisional Assistant in CLEVELAND, Ohio
The key responsibilities of the role will include, but are not limited to:
Create and format high quality documentation including PowerPoint presentations, reports, letters / correspondence.
Provide diary management support as required including organizing meetings and events with external parties, clients, and internal staff; booking and setting up meeting rooms and venues, arranging catering as required.
Assist with preparation for client meetings, presentations and visits.
Reconcile monthly expenses and corporate credit card as needed.
Organize domestic business travel arrangements as required.
Coordination of international travel arrangements including organizing foreign currency, travel packs, visas, transfers, etc..
Communicating with various internal and external stakeholders on the team's behalf, as required.
Anticipate assistance required by the team and prioritize work tasks to meet their needs and organizational goals.
Maintain accurate contacts and file records in QIC systems/databases.
Provide general administration support for the team, including but not limited to: answering phone calls and taking messages, printing, scanning, photocopying, binding, arranging couriers, daily mail distribution.
Monitor and coordinate team requirements - office supplies, consumables, building services, technology, equipment servicing and maintenance.
Process invoices for the team as and when required.
Provide general administration assistance to visitors and other staff from other offices (IT, secretarial, room preparation, catering).
Assist others with the use of office equipment and provide general office orientation, including to new starters.
Act as the SharePoint/Office Connect champion for the team including assisting with queries, transition/reorganizing of documents, training/support/ongoing maintenance and electronic filing.
Maintain an established filing system and undertake archiving when required. For immediate consideration, please apply online, or contact firstname.lastname@example.org (216) 621-4253 to learn more.
Robert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on Fortune® magazine's list of "World's Most Admired Companies" since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.
Apply for this job now or contact our nearest office at 844.539.2523 for additional information.
All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.
© 2018 Robert Half Finance & Accounting. An Equal Opportunity Employer M/F/Disability/Veterans
Req ID: 03340-0010401169
Functional Role: Operations Manager/Director/VP
Postal Code: 44114-2619
3+ years executive/personal assistant experience supporting an Executive or Senior Management in a similar industry or professional services environment
Exceptional time management, attention to detail, and organizational skills
Ability to prioritize and work autonomously
Exceptional problem-solving and decision-making skills
High level verbal and written skills
Ability to engage and build relationships at all levels – executives, managers, employees, and internal clients
Intermediate skills in the Microsoft suite – Word, Outlook, PowerPoint and Excel
Experience in Adobe Creative Suite (Illustrator, Photoshop, InDesign)
Typing speed of at least 60 words per minute
Ability to be flexible with working hours when required